In many savings and loan cooperatives, a single transaction gets recorded more than once. The teller writes a deposit in the cash book, the savings desk updates the member card, and the treasurer copies the same figure into the general ledger at the end of the month. Every copy is a chance for a typo, and the mistake usually surfaces weeks later, when the balance sheet refuses to balance and the board is busy preparing for the Annual Member Meeting (Rapat Anggota Tahunan, or RAT).
XOOPER was built to break that copying chain. A transaction is recorded once, where it happens, and its journal entry is created on the spot. This article walks through XOOPER module by module, from what the board sees every morning to the reports it can take straight into the annual meeting.
If your cooperative is still comparing options, start with our guide on how to choose cooperative management software. This article picks up from there with a concrete product.
What XOOPER is
XOOPER is a web-based management system for savings and loan cooperatives, built by XETUP. In one system it handles member records, savings accounts, the full loan cycle from application to payoff, bookkeeping, and financial reporting. It is designed for savings and loan cooperatives and employee cooperatives that want clean books without adding headcount.
The moment the board logs in, they see the cooperative's position for the day: cash balance, number of members, active loans, total outstanding loans, and total member savings. Every figure is calculated from recorded transactions, never typed in by hand.
Five modules that work as one system
1. Members and savings
Every member has a complete profile and a member number. One member can hold several savings accounts at once, such as principal savings, regular savings, and holiday savings, with types and rules defined by the cooperative. Deposits and withdrawals are recorded as transactions on each account, so any member's balance history can be traced at any time.
When a transaction is entered by mistake, staff cancel it with a reversal instead of deleting it. The correction trail stays on record, and supervisors can see what changed and when.
2. Loans from application to payoff
The loan flow in XOOPER follows the way cooperatives actually work. An application comes in with collateral details, tenor, and purpose. The collateral, such as a vehicle title or land certificate, is recorded with the application, so the board can see what secures each loan without digging through the filing cabinet. The board then decides whether to approve it. Approved applications are disbursed, and at that moment XOOPER generates the complete installment schedule for the full tenor.
Each loan product has its own settings: monthly, weekly, or daily installments, the service rate, and the administration fee. Installment payments are recorded as loan transactions, so each member's remaining balance always matches their latest payment. The board can also filter applications by status, so no application gets lost in a pile of paperwork.
3. Accounting that runs itself
Every deposit, withdrawal, disbursement, and installment immediately creates a journal entry to the right account in the cooperative's chart of accounts. For transactions outside savings and loans, such as office expenses or adjustments, there are cash journals and memorial journals.
The chart of accounts itself is not locked. The cooperative can add accounts and sub-accounts to match its existing bookkeeping, then decide which accounts each savings and loan product posts to. That way the reports keep the structure the board is already used to reading, instead of being forced into the software's default format.
XOOPER also runs operating days the way a bank does. At the end of each day, the end-of-day process moves the working date forward, so every transaction lands on the correct operating date. The treasurer no longer builds the general ledger from scratch, because it is assembled from daily transactions that are already recorded.
4. Reports ready for the annual meeting
Because every transaction flows into the same journal, financial statements are simply pulled by period: balance sheet, income statement, cash flow, general ledger, and journal. There are also operational reports for the board, covering members, savings accounts and transactions, applications, disbursements, loan accounts, and installments. Every report can be downloaded to Excel when supervisors or the cooperative office ask for a specific format.
An unbalanced balance sheet is the most common symptom of copied-over bookkeeping. In XOOPER, every transaction creates a balanced journal entry from the start, so the board no longer has to hunt for discrepancies before the annual meeting.
5. Member portal
Members get their own access to check the balance of every savings account and what they still owe on loans. From the same portal they can apply for a loan and simulate installments first: pick a loan type, enter the amount and tenor, and see the schedule of principal, service charge, and total installment per period.
Routine questions like "what is my balance" or "if I borrow this much, what will I pay each month" no longer have to be answered one phone call at a time.
Access that matches each role
Cooperative work is split across several roles, and XOOPER follows that split. Menus are grouped for member services, teller, accounting, and settings. Permissions are set per user group, so a teller cannot change the chart of accounts and members can only see their own data.
For cooperatives that want to connect XOOPER with other systems, such as a company payroll system in an employee cooperative, XOOPER provides a REST API for members, savings, loans, and journals. We work out the integration details together based on the systems the cooperative already uses.
One-time license, owned by the cooperative
XOOPER is sold as a one-time license. The cooperative pays once and the system becomes its own, with no monthly subscription per member or per user. For a board that has to account for every expense at the annual meeting, this is an easy cost to explain: one figure up front, not a bill that keeps running.
Once the system is live, the cooperative can choose a maintenance package that fits its needs, or none at all. Package details and how to calculate them are in our article on business application maintenance costs in 2026.
Which cooperatives it fits
XOOPER fits best for:
- Savings and loan cooperatives that want to stop recording transactions in separate books and spreadsheets.
- Employee cooperatives with routine installments that need a clean schedule for every member.
- Cooperatives preparing for their annual meeting that want financial statements to come straight out of the system.
XOOPER is designed for conventional cooperatives that charge a service rate. If your cooperative runs on a sharia profit-sharing model, mention it during the consultation so we can discuss the adjustments.
See it working
The best way to judge cooperative software is to watch it run through a flow that resembles your own. We are happy to walk you through XOOPER in a demo, from loan application to balance sheet, and answer questions about migrating your existing data.